Official UofM Email Signature - Instructions - MAC

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If using a Mac with Microsoft Outlook

STEP 1:

• Open Microsoft Outlook
  
  
• Click to edit "Preferences"

• Select "Signatures"

• Click the "+" button to create a new signature

• In the content area on the left, paste the signature that you copied by typing "Command+V"

• In order to ensure the signature pastes properly, select the "Paste Options" box as shown below:

• Select "Keep Source Formatting"

• You can now edit the text. Please follow standards outlined here.

 

STEP 2:

• Social Media Icons (optional)
  • The icons currently shown link to the UofM's social media. If you would like to edit the icons to represent your organization's platforms, contact m.carrier@memphis.edu and include social media links. A custom signature will be created for you.
    
    
  • Additional buttons are available for YouTube, LinkedIn, etc. Action buttons such as Apply Now, Buy Tickets, Make a Gift, etc. can be created upon request.
    
    
  • Icons must retain the same shape and blue color.
    
    
  • Including social media icons is optional.
    
    
•  To set your new signature, select "Default Signatures" in the lower right corner of the pop-up box

• Select your new signature from the dropdown box. All new emails and responses will now include this signature.

 

 

Truncated Signature for Replies/Forwards

Outlook for Mac does not have a setting to select different signatures for new emails vs. replies. You can create a secondary signature and manually select it for replies/forwards if you wish.

• Follow the directions above and create a new signature. Delete the images to leave only your name and title.

• When sending a reply, select the "Signatures" box and click on the "replies/forwards" signature

For additional support, please contact mktgweb@memphis.edu.