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Division of Marketing and Communications

Photo and Video Resources

The Division of Marketing and Communications provides professional photography and videography services to support institutional priorities, elevate the University of Memphis brand and advance strategic marketing initiatives.

Our staff photographer and videographer focus on projects that directly support university-wide goals, including enrollment growth, reputation enhancement, advancement efforts and high-impact storytelling.

Priority is given to:

  • Marketing collateral and campaigns developed in partnership with the Division of Marketing and Communications

  • Strategic initiatives that advance institutional objectives

  • High-profile events featuring the President, Provost or visiting local, state or national dignitaries

Event coverage is subject to review and approval at the discretion of the Senior Vice President and Chief Marketing and Communications Officer to ensure resources are allocated in support of the University’s highest priorities.

How to Request Services

To request photography or videography support, please email marketing@memphis.edu with detailed information about your project or event. A minimum of 14 days’ notice is required to allow for proper planning, coordination and creative preparation. Requests submitted with shorter notice may limit availability.

Additional Support Options

For events that fall outside strategic marketing priorities, the Division of Marketing and Communications can recommend freelance photographers. 

Ownership and Usage

All photography and videography produced by or on behalf of the Division of Marketing and Communications are the property of the University of Memphis. These assets are created to support official university communications, marketing initiatives and institutional priorities.

University-owned images and video may not be used for personal purposes, private business promotion or any non-university-related activity. Unauthorized modification, distribution or external commercial use is prohibited.

Faculty and Staff Headshots

Professional headshots are available at no charge for current faculty and staff, to be used in connection with the University of Memphis only.

Headshot date for the 2026 Spring semester in Administration Building 119A*:

Information regarding updates to headshot appointments have been sent via email to indviduals who have signed up.

The Division of Marketing and Communications will post here and send out an email about the next series of headshots. Dates and times will be communicated as soon as they are official.

The headshot process includes the photography session, an individual web gallery for selection of one final preferred image, retouching and digital delivery of one final image. 

Final headshots are emailed to the individual. If your headshot is used for a Faculty/Staff listing on your area's website, it is your responsibility to provide/share it with your web point person. Final versions are provided in a horizontal crop.

Wardrobe Instructions
Clothing should be neatly pressed, look new, and fit well (not wrinkled or gaping around your neck, arms, etc.). Solid colors photograph best; avoid busy patterns. Fine patterns in a dress shirt or blouse would work well, though. Colors to avoid include orange, red, maroon, yellow and neon/fluorescent colors. Avoid low-cut or sleeveless clothing. Keep jewelry simple. If you are uncertain about any of your wardrobe choices, bring alternative items with you.

For questions about headshots, email masscomm@memphis.edu.

Photo and Video Archive

To access official University of Memphis videos or public photos for University-related use, please use the authorized resources below. All University-owned images and video are for official use only and may not be used for personal, commercial or non-university purposes.

Digital Asset Management System

PhotoShelter is the University of Memphis’ digital asset management system, housing official brand elements, photography, videography and other approved marketing resources. The platform is managed by the Division of Marketing and Communications.

Assets within PhotoShelter are available for faculty and staff to use in support of official University needs, including presentations, websites, digital communications, print materials and promotional pieces. Students are unable to access Photoshelter. 

Users will need to create a login using your UofM SSO credentials.

To obtain access to division specific folders, email marketing@memphis.edu. 

Photo Organization

Browsing and Searching the Galleries

Files in Photoshelter will include a description as well as keywords, both of which are searchable.
Browse gallery files by clicking through the menu on the left side of the screen. Search the gallery by clicking search top navigation entering search terms in the search box. You can search for terms and refine results by file type, orientation, date and more.

Downloading

To download an image, click the download button in the bottom right of the screen. If you already have permission to download the image, you’ll be allowed to download.
• Choose ‘Original file’ or the ‘JPEG - original size’ if you plan to use the photo for a print project.
• Choose one of the smaller JPEG options if you’re using it digitally.

If you don’t already have access to download a photo, a pop-up window will appear. Click ‘contact us’ and you’ll be prompted to fill out a request form. Please include how you plan to use the photo in the notes. Once the download is approved, you’ll be sent a link to download the photo(s).
Users that have access to download from a gallery can choose to download multiple photos at a time by clicking the download icon from the gallery view. A pop-up window will appear giving you the option to select the photos you would like to download.

Crediting on PhotoShelter

If an external group such as a news outlet is using an image(s) from the PhotoShelter gallery, crediting the photo is required. Credit can be attributed as: University of Memphis.

Photo/Video Release Form

If you are taking photos or videos at a public event, a model release form is generally not required. If you are staging photos or a video for a project, you may use the University's Consent Form. 

Filming or Taking Photos On Campus

Approval to film or photograph on University of Memphis property is required. Please complete this form and email it to masscomm@memphis.edu a minimum of 10 days before the requested filming date. Completion of this form does not guarantee approval of the use of University property for filming or photography.