Your potential, Our program: How to write a compelling personal statement that shows you are a perfect fit!

The other day we had a student ask for feedback on their application. They were denied admission and wanted to learn what they could do to improve their application. The department's feedback was that the applicant did not exhibit a good fit with the department. What does that mean?

What is Fit?

Fit refers to how well an applicant aligns with the faculty research areas and overall mission of the academic department. Admissions committees assess whether a candidate’s academic interests and research goals complement those of the department. This is particularly the case at the doctoral level where the student will be working closely with a dissertation advisor. For instance, imagine you want to study material science engineering, specifically you want to study materials that have the potential to capture carbon. If the engineering or physics department to which you are applying does not have any faculty working in that specific area, they are not going to be able to help you pursue your research interests.

A strong fit means that:

• The faculty members’ expertise aligns with the applicant’s research interests.
• The department’s resources (labs, facilities, courses) support the applicant’s academic and professional goals.
• The applicant’s background, experiences, and aspirations contribute to the intellectual and social community of the department.
• The applicant understands and aligns with the department’s values, teaching philosophy, and long-term vision.

Highlighting this fit in a personal statement strengthens an application by demonstrating that the applicant has done their research and is genuinely invested in joining that specific department.

Fit goes both ways. When researching departments, you should make sure they fit with your values, research goals, and interests.

What Is a Personal Statement?

Among the many components of an application—transcripts, letters of recommendation, and standardized test scores—one of the most critical is the personal statement. This document provides applicants with an opportunity to present themselves beyond numbers and credentials, offering a narrative that highlights their passion, experiences, and readiness for advanced study. Crafting a compelling personal statement requires introspection, clarity, and a strategic approach. It serves as a bridge between an applicant’s past experiences and future goals, demonstrating how a particular graduate program aligns or “fits” with their ambitions.

How to Write a Compelling Personal Statement

1. Understand the Prompt

Before drafting a personal statement, carefully read the application instructions. Some programs provide specific prompts, while others offer general guidelines. Understanding what the admissions committee is looking for ensures that your statement remains relevant and directly addresses their expectations. You should reach out to the program coordinator with questions about what they would like to see in a personal statement if no guidance is provided.

2. Start with a Strong Opening

First impressions matter. Begin with a compelling hook—perhaps a personal anecdote, a thought-provoking question, or a defining moment that led you to pursue graduate studies. A strong introduction sets the tone and draws the reader into your story.

3. Tell Your Story

Your personal statement should not simply list accomplishments; instead, it should weave them into a cohesive narrative. Explain what sparked your interest in your field, how your experiences have shaped your perspective, and why you are committed to furthering your education. Use specific examples to illustrate your journey.

4. Highlight Your Fit for the Program

Demonstrate why the program is the right fit for you and vice versa. Discuss faculty members whose research aligns with your interests, unique program offerings that attract you, and how the institution’s values resonate with your academic and career goals. Showing a clear connection between your aspirations and the program’s strengths makes your application more compelling. Highlight any relevant job or research experience that might align with faculty interests.

5. Show, Don’t Just Tell

Rather than stating that you are passionate or hardworking, provide concrete examples. Instead of writing, “I have a strong work ethic,” describe a research project where you overcame challenges, dedicated long hours, and achieved meaningful results.

6. Be Authentic

Admissions committees appreciate genuine, reflective, and sincere statements. Avoid exaggeration or writing what you think they want to hear. Instead, focus on your true motivations and experiences, letting your authentic voice shine through.

7. Keep It Clear and Concise

Personal statements often have word or page limits, so clarity and conciseness are essential. Use direct language, avoid unnecessary jargon, and ensure that every sentence contributes to your overall message.

8. Edit and Seek Feedback

Strong personal statements go through multiple revisions. After drafting your statement, step away from it for a day or two before reviewing it with fresh eyes. Seek feedback from mentors, professors, or peers who can provide constructive criticism. Proofread carefully to eliminate grammar and spelling errors.

Final Thoughts

The personal statement is your chance to make a lasting impression on an admissions committee. A well-crafted statement not only showcases your qualifications but also conveys your passion and readiness for graduate study in a particular University and department. By taking the time to research faculty and identifying where your interests align, reflect on your experiences, articulating a clear narrative, and revising diligently, you can craft a personal statement that enhances your application, clearly indicates that you are a perfect fit, and brings you one step closer to achieving your academic and professional goals.

By: Dr. Deborah Tollefsen, Vice Provost & Dean of the UofM Graduate School - NOV 2025